Graduate Studies
PhD | Assessment
Annual assessment (student monitoring)
All PhD students in MML must attend annual progress interviews in their first three years and termly ones in their fourth year. Part-time PhDs have an interview every year, regardless of whether they're at one of the points listed. This is a BGS requirement. This is partly to meet the AHRC's requirements for the annual monitoring and assessment of doctoral students' individual training needs, but also to solicit feedback from students regarding supervision and institutional support in a more systematic way than has currently been the case. You will find an overview of the system of annual monitoring and a breakdown of roles in the table below.
| Graduate Administrator | Head of Dept (HoD) or his/her Deputy | Supervisors | Assessors/ Independent Assessors | PhD Students | Graduate Secretary | Degree Committee Secretary |
| initiate monitoring process, troubleshoot | appoint assessors, arrange interviews (or delegate), complete reports | read and assess submitted work, complete reports | read and assess submitted work, complete reports | prepare work for submission | administer the process once it's in flow | approve reports, attend some interviews |
| prepares: paperwork and information | appoints: independent assessors for registrations, co-assessors for other interviews | reads: all submitted work | reads: all submitted work | prepares: (as appropriate to interview type) PDP, plan of dissertation, | notes: reg reports and PDPs received | reads: reports on CamSiS |
| emails: Head of Depts, Supervisors, Students, Graduate Secs | sets up: interviews (or delegates this work) | attends: interviews for all his/her students, interviews as requested by HoD | attends: interviews as requested by HoD | summary of work completed to date, 7K - 10K registration piece | emails: copy of registration report to student, DC Sec with list of work to do on CamSiS | approves: registrations on CamSiS |
| provides: process, monitoring summary, full information document, registration form, PDP | emails: completed registration forms to Graduate Secretary | completes: CamSiS CGSRS report | completes: registration form | submits: work and PDP to supervisor, assessors, and HoD as appropriate, PDP only to GSO | uploads: reg reports and PDPs onto CamSiS | consults: Graduate Administrator or Graduate Secretary regarding ongoing work |
| available for: all queries and problem-solving | ensures: process is completed as timely as possible | uploads: reports onto CamSiS CGSRS | emails: reports to Head of Dept | confirms: interview arrangements to HoD or supervisor | actions: changes of title and/or supervisor | |
| emails: reports to students (except reg reports) | attends: interview | reports: monitoring progress to the DC |
abbreviations: HoD = Head of Department, PDP = Personal Development Plan, GSO = Graduate Studies Office, DC - Degree Committee, CGSRS = Cambridge Graduate Supervision Reporting System on CamSiS
Please click on the links below to access the following documents:
